Module 4: Understanding the Export Administration Process

Course 1: Export Foundation Training

Module 4: Understanding the Export Administration Process

  Module Rating
  Module 4 of 7
  ~45 minutes
  3 Topics
  Multiple Assessments

This is the fourth free module of a comprehensive course covering the foundations of export training. In this module we will be exploring the export administration process; the parties, documents and steps involved in a typical export transaction; as well as the payment flow throughout. We will highlight and break down important associated topics like forwarding and clearing and the various customs duties involved in a typical consignment delivery. This includes an explanation of the role of a clearing agent and the customs clearance process. We also introduce the World Customs Organization and highlight the significance of the Harmonized System code in south Africa. As with each of these functions and processes, we also map the associated payment flow for each.

This is a definitive module on the export administration process and will empower your organisation to make the right decisions regarding the processes and documentation required for a typical export transaction. If you have not, check out Module 1Module 2 and Module 3 alternatively if you are up to date, click on the button below to start Module 4.

Who is this Module for?

Businesses & Organisations

who have identified an opportunity to expand their product range into foreign trade markets

Governmental Organisations

looking to stay current on export readiness or require potential export assistance

Entrepreneurs & Individuals

with a basic understanding of the global trading environment looking to grow their knowledge of export readiness

Trade Consultants

looking to expand their knowledge of export readiness and the stages involved

Businesses & Organisations

running into business or product issues trying to expand to foreign trade markets

This module covers the export sequence of a typical export transaction. This includes all the relevant parties and documentation through every step. We go into a detailed explanation of each phase of the international trade cycle and the interrelationships between the physical movement of goods, the associated completion and submission of documents, and the flow of funds throughout this process. As with each function and process, the flow of payment and the various associated options can vary, understanding their relevance will empower your organisation to make the right decisions on the various methods and payments involved. 

In this module, we also highlight the difference between a service provider and a statutory body, which also includes a listing of all the entities involved in the export process. This includes the role of the World Customs Organization or WCO and their Harmonized System code. We investigate the function and relationship between the internal and external players involved in an international trade transaction. This includes clearing agents, and forwarding and clearing as a function within an export transaction. We also identify the essential documents required at each stage of the export process. To finish off the module we break down an example of the sequential steps that constitute a typical export process by using sea freight as a mode of transport with a documentary letter of credit as the payment method. This example puts an understandable perspective on a typical export transaction and all the various players and documentation involved. 

Understanding the export administration process can be a confusing challenge, especially considering all the various parties and documentation involved. For this module, we have simplified the entire process from start to finish, so that you have a centralised location for all your export administration processes and documentation. Each topic presents the most up-to-date information regarding export administration. Presented in high-definition video, with each topic ending in assessment to ensure the lesson is properly retained.

This free module is part of a comprehensive course and is the most important source of information you need to understand essential export administration topics like trade agreements, forwarding and clearing, customs duties and the flow of payment throughout each step as well as being introduced to the Harmonized system code. It is also the perfect segway into our next free module covering the process of choosing an appropriate transport service and cargo insurance.

Want to Join The TFSA School of Export?

Topic 1: The parties involved in a typical export transaction

Topic 2: The documents used to communicate and action-specific export tasks

Topic 3: A typical export sequence of steps involved that affect an export transaction

This is the fourth module in a series of seven to form a comprehensive course covering all the foundations of export training. Every course and the subsequent module has been developed and curated by the International Trade Institute of Southern Africa and Trade Forward Southern Africa. The entire training course is free of charge and can be completed by individuals and organisations alike. This module and subsequent course lay an essential foundation for trade internationally. If you know anyone that would be interested, share this module with them using the link below. We would also love your feedback, so drop us a review once you have completed the module. Together we can turn your export knowledge into expert knowledge.